The new Poet Laureate of Ventura County, Mary Ann McFadden, was introduced to the Fillmore City Council at Tuesday’s regular meeting. Ms. McFadden read two of her poems to the council.

ALL MOTIONS APPROVED 5-0

CITY OF FILLMORE

CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING TUESDAY, JANUARY 14, 2025

6:30 PM CITY HALL AGENDA

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF AGENDA

5. PRESENTATIONS

5.A PROCLAMATION DEDICATIED TO BIG BROTHER BIG SISTERS OF FILLMORE FOR NATIONAL MENTORING MONTH (JANUARY)

5.B INTRODUCING THE NEW POET LAUREATE OF VENTURA COUNTY MARY ANN MCFADDEN

6. PUBLIC COMMENTS

7. CITY COUNCIL REPORTS, RECOMMENDA-TIONS, AND COMMENTS

8. CONSENT CALENDAR

RECOMMENDATION FOR ITEM 8A. THROUGH 8B. IS TO APPROVE BY VOICE VOTE.

8.A CITY OF FILLMORE WARRANT REGISTER-JANUARY 14, 2025

CITY OF FILLMORE WARRANT REGISTER-JANUARY 14, 2025.PDF

8.B REGULAR CITY COUNCIL MEETING MINUTES FOR OCTOBER 22, 2024

REGULAR CITY COUNCIL MEETING MINUTES FOR OCTOBER 22, 2024.PDF

9. NEW BUSINESS

9.A CONSIDERATION OF INFOSEND, INC. SECOND CONTRACT AMENDMENT TO CONTINUE DATA PROCESSING, PRINTING, AND MAILING SERVICES
FOR THE CITY

SR - INFOSEND SECOND AMENDMENT.PDF

RECOMMENDATION That the City Council: 1. Approve the Second Amendment to the Agreement with InfoSend, Inc. (InfoSend) to
extend the term and increase the Contract Sum by $152,000 (for a not to exceed total of $292,000) to continue receiving data
processing, printing, and mailing services; and 2. Authorize the Interim City Manager to execute the Second Amendment.

9.B APPROVAL OF PROPOSAL TO DESIGN REPAIRS TO THE SESPE CREEK BIKE PATH AND REQUEST TO APPROPRIATE FUNDING

SR-APPROVAL OF DESIGN PROPOSAL FOR REPAIRS TO SESPE CREEK BIKE PATH.PDF

RECOMMENDATION That the City Council: 1. Approve Willdan Engineering’s proposal to design necessary repairs to the Sespe
Creek Bike Path; and 2. Authorize the appropriation of $40,495 from General Fund 101 to Fund 490.

9.C REALLOCATION OF FUNDS AND APPROVAL OF PROPOSAL TO DESIGN WELL NO. 10, PROJECT SPECIFICATION NO. 25-03, AND REQUEST FOR A
REALLOCATION OF FUNDS

SR- DESIGN PROPOSAL FOR WELL NO.10 DEVELOPMENT.PDF

9.C REALLOCATION OF FUNDS AND APPROVAL OF PROPOSAL TO DESIGN WELL NO. 10, PROJECT SPECIFICATION NO. 25-03, AND REQUEST FOR A

9.D FILING OF NOTICE OF COMPLETION FOR PROJECT SPECIFICATION NO. 23-

04, FILLMORE PARKS SHADE STRUCTURE PROJECT

SR - NOTICE OF COMPLETION FOR SHADE STRUCTURES.PDF

RECOMMENDATION That the City Council: 1. Accept the services provided for Project Specification No. 23-04, Fillmore Parks
Shade Structure Project (“Project”), performed by SoCal Shade Sails (“Contractor”); 2. Authorize staff to file the attached
Notice of Completion; and 3. Authorize the final payment to the contractors of owed retention and Release on Contract
pending clearance of the 30-day lien period.

9.E FILING OF NOTICE OF COMPLETION FOR PROJECT SPECIFICATION NO. 22-04, CITY HALL ELEVATOR MODERNIZATION PROJECT

SR - NOTICE OF COMPLETION FOR CITY HALL ELEVATOR MODERNIZATION.PDF

RECOMMENDATION That the City Council: 1. Accept the services provided for Project Specification No. 22-04, City Hall
Elevator Modernization Project (“Project”), performed by Specialized Elevator Services, LLC doing business as Next Level
Elevator (“Next Level Elevator”); 2. Authorize staff to file the attached Notice of Completion; and 3. Authorize the final
payment to the contractors of owed retention and Release on Contract pending clearance of the 30-day lien period.

9.F FILING OF NOTICE OF COMPLETION FOR THE CONVERSION OF A TENNIS COURT TO A COMBINED TENNIS AND TWO PICKLEBALL COURTS AT
THE FILLMORE TENNIS AND SWIM CENTER, PROJECT SPECIFICATION NO. 24-04 SR - NOTICE OF COMPLETION FOR PICKLEBALL-TENNIS
COURTS.PDF

RECOMMENDATION That the City Council: 1. Accept the services provided for Project Specification No. 24-04, Conversion of
Tennis Court to Combined Tennis and Pickleball Court Project (“Project”), at Fillmore Tennis and Swim Center performed by
Horizons Construction Company, Inc. (“Contractor”); 2. Authorize staff to file the attached Notice of Completion; and 3. Authorize the final payment to the contractors of owed retention and Release on Contract pending clearance of the 30-day lien period.

9.G AWARD OF CONTRACT FOR CONSTRUCTION OF PROJECT SPECIFICATION NO. 23-03, PAVEMENT PRESERVATION PROJECT

SR - AWARD OF CONTRACT FOR PAVEMENT PRESERVATION PROJECT (SN23-03).PDF

RECOMMENDATION That the City Council: 1) 2) 3) Approve the award of contract to TORO ENTERPRISES, INC. for the construction
of Project Specification No. 23-03, Pavement Preservation Project FY23-24 for Bid Schedule A only in the amount of
$1,208,583.50 Authorize the City Manager to approve construction change orders up to the contingency amount of $96,686.68, as recommended and approved by the Construction Manager and City Engineer, and Allocate budget from RMRA (SB 1) funding by transfer of $400,000 from RMRA Tax Fund 205, to Street Improvements Fund 467.

9.H CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH BOA ARCHITECTURE FOR THE SCHEMATIC DESIGN OF THE FIRE DEPARTMENT
RESERVE STAFF DORM AND RESTROOMS, PROJECT SPECIFICATION NO. 25-05

SR-APPROVAL OF DESIGN PROPOSAL FOR FIRE DEPARTMENT DORMS AND RESTROOMS.PDF

RECOMMENDATION That the City Council approve a Professional Services Agreement with BOA Architecture for the schematic design of the Fire Department reserve staff dorm and restrooms.

9.I STAFF REPORT TO ADOPT A RESOLUTION TO ACKNOWLEDGE RECEIPT OF THE 2024 SB 1205 FIRE INSPECTION REPORT
SR - SB1025 FIRE INSPECTION REPORT FOR 2024.PDF

10. COMMITTEE, COMMISSION, AND BOARD REPORTS

RECOMMENDATION Staff recommends adopting Resolution No. 25-4043 to acknowledge acceptance of a report on the Fire Department’s compliance with Senate Bill (“SB”) 1205.

11. CITY MANAGER

CITY MANAGER VERBAL REPORT

12. CLOSED SESSION

12.A JANUARY 14, 2025 - CLOSED SESSION JANUARY 14, 2025 - CLOSED SESSION.PDF

13. ADJOURNMENT
MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, JANUARY 28, 2025, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.