Above is Natalie Yanez, Fillmore’s local SoCal Edison Government Relations Manager, who spoke to the Fillmore City Council Tuesday night regarding everything Edison is doing to help prevent fires.

CITY OF FILLMORE

CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING TUESDAY, JANUARY 28, 2025

City Council Meeting All Items Passed

6:30 PM CITY HALL AGENDA

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF AGENDA

5. PRESENTATIONS

5.A END OF THE YEAR HOUSING MARKET UPDATE PRESENTED BY VENTURA COUNTY COASTAL ASSOCIATION OF REALTORS

5.B SOUTHERN CALIFORNIA EDISON INFORMATIONAL ON PUBLIC SAFETY POWER SHUTOFFS

6. PUBLIC COMMENTS

7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS

8. CONSENT CALENDAR

RECOMMENDATION FOR ITEM 8A. THROUGH 8C. IS TO APPROVE BY VOICE VOTE.

8.A CITY OF FILLMORE WARRANT REGISTER-JANUARY 28, 2025 CITY OF FILLMORE WARRANT REGISTER-JANUARY 28, 2025.PDF

8.B AUTHORIZATION TO ENTER INTO MASTER AGREEMENT AND PROJECT SUPPLEMENTAL AGREEMENT WITH THE STATE TO RECEIVE FUNDS FOR ROAD
REHABILITATION

SR CRRSAA FUND AGREEMENT.PDF

8.C (1) GRANT AND ACCEPTANCE OF RIGHTS-OF-WAY FOR ROADWAY OVER CITY OWNED LAND AT TRESTLE WAY AND STATE ROUTE 126; (2)
TRANSFER OF TITLE FOR REMAINDER PARCEL IN THE TR 5520 EAST ENTRY FROM HEARTHSTONE MULTI-ASSET ENTITY C, LP A CALIFORNIA
LIMITED PARTNERSHIP TO THE CITY, AND (3) ACCEPTANCE OF RIGHT-OF- WAY ON STATE ROUTE 126

SR - TR 5520 TRESTLE WAY GRANDTING - ACCEPTING RIGHT-OF WAY ON CITY LAND.PDF

9. NEW BUSINESS

9.A APPOINTMENT OF TWO INDIVIDUALS TO THE PLANNING COMMISSION - 2025 TO 2029 TERM

RECOMMENDATION Staff recommends that the City Council confirm the recommendation of the Mayor and approve the appoint two
(2) people - Ashley Connolly and Dereck Fourage - to the Planning Commission for the term from February 1, 2025 through
January 31, 2029.

SR - PLANNING COMMISSION APPOINTMENTS 2025-2029.PDF

RECOMMENDATION Staff recommends that the City Council: 1. Approve the Budget Development Guidelines below regarding
preparation of the FY 2025-26 Annual Budget for the City of Fillmore; and 2. Approve the attached Budget Development and
Review Schedule relative to preparation and approval of the FY 2025-26 Annual Budget. The following alternatives to the
staff recommendations have been identified: 1. Approve a revised proposed Budget Development Guidelines and/or the Budget
Development and Review Schedule; and / or 2. Provide staff with other direction.

9.B FY 2025-26 BUDGET DEVELOPMENT GUIDELINES AND SCHEDULE

RECOMMENDATION Staff recommends that the City Council: 1. Approve the Budget Development Guidelines below regarding
preparation of the FY 2025-26 Annual Budget for the City of Fillmore; and 2. Approve the attached Budget Development and
Review Schedule relative to preparation and approval of the FY 2025-26 Annual Budget. The following alternatives to the
staff recommendations have been identified: 1. Approve a revised proposed Budget Development Guidelines and/or the Budget
Development and Review Schedule; and / or 2. Provide staff with other direction.

SR - FY 2025 -2026 BUDGET DEVELOPMENT AND REVIEW SCHEDULE.PDF

RECOMMENDATION Staff recommends that the City Council receive a presentation on the City’s current fees for use of City
facilities and special events.

9.C REVIEW OF CURRENT FEES FOR FACILITIES AND SPECIAL EVENTS SR REVIEW OF CURRENT FEES FOR PARK RENTALS AND SPECIAL
EVENTS.PDF

RECOMMENDATION Staff recommends that the City Council receive a presentation on the City’s current fees for use of City
facilities and special events.

9.D ADOPT RESOLUTION NO. 25-4045 TO DECLARE AN EMERGENCY CONDITION AND AUTHORIZE CONTRACTS FOR REPAIRS FOR WELL #7 PURSUANT
TO CALIFORNIA PUBLIC CONTRACT CODE SECIONS 1102, 20168, AND 22050

RECOMMENDATION That the City Council adopt Resolution No. 25-4045 that would declare an emergency condition based on
urgently needed repairs to Well No. 7 and to authorize contracts to perform the emergency repair work for Well No. 7 in a
not to exceed amount of $350,000.

SR EMERGENCY REPAIRS TO WELL #7 (1046751.3) FINAL WITH ATTACHMENTS.PDF

9.E APPOINTMENT OF PRIMARY AND ALTERNATE OFFICIAL REPRESENTATIVE TO THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
(SCAG) SR_SCAG DELEGATE 2025.PDF

RECOMMENDATION Staff recommends that the City Council: 1) Appoint an elected official to attend the SCAG General Assembly as
Primary Delegate and to serve as the regional representative; and 2 ) Appoint an Alternate.

9.F AWARD OF CONTRACT FOR FILLMORE BOYS AND GIRLS CLUB BUILDING CEILING REPAIR PROJECTRECOMMENDATION

That the City Council: 1. Approve and authorize the Interim City Manager to sign a contract with Wyatt Trapp Inc. for the
Fillmore Boys and Girls Club Building Ceiling Repair Project (“Project”), in the amount of $21,724.08; and 2. Approve a fund
transfer in the amount of $25,000.00 to be reallocated from General Fund Reserves Fund 506 to Recreation Fund 304 for the
Project. Alternatives: 1. Postpone the Project until the next fiscal year and budget accordingly. 2. Take no action at this
time.

SR - AWARD OF CONTRACT FOR FILLMORE BOYS AND GIRLS CLUB BUILDING CEILING REPAIR PROJECT.PDF

9.G HIGH SCHOOL USE OF TENNIS COURTS

RECOMMENDATION That the City Council approve the Fillmore High School’s use of the Fillmore Tennis and Swim Center courts as
follows: 1. One tennis court from July 8, 2025, to July 24, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays and Thursdays, and
July 29, 2025, to August 7, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays, Wednesdays, and Thursdays; 2. Both tennis courts
from August 12, 2025, to October 31, 2025, from 3:45 p.m. to 5:45 p.m., Monday through Thursday; 3. Direct staff to draft
terms to include in the facility use agreement with Fillmore Unified School District; and 4. Direct staff to take necessary
actions, including temporarily removing the pickleball courts and installing tennis court nets to facilitate this use at the
appropriate time. Alternatives: 1. Approve with Modifications: Approve the high school’s request but allow limited access,
such as retaining one court for pickleball while permitting the other for high school use. 2. Deny the Request: Deny the
high school’s request, citing potential conflicts with existing court users or other considerations.

SR - HIGH SCHOOL USE OF TENNIS COURTS.PDF

RECOMMENDATION That the City Council approve the Fillmore High School’s use of the Fillmore Tennis and Swim Center courts as
follows: 1. One tennis court from July 8, 2025, to July 24, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays and Thursdays, and
July 29, 2025, to August 7, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays, Wednesdays, and Thursdays; 2. Both tennis courts
from August 12, 2025, to October 31, 2025, from 3:45 p.m. to 5:45 p.m., Monday through Thursday; 3. Direct staff to draft
terms to include in the facility use agreement with Fillmore Unified School District; and 4. Direct staff to take necessary
actions, including temporarily removing the pickleball courts and installing tennis court nets to facilitate this use at the
appropriate time. Alternatives: 1. Approve with Modifications: Approve the high school’s request but allow limited access,
such as retaining one court for pickleball while permitting the other for high school use. 2. Deny the Request: Deny the
high school’s request, citing potential conflicts with existing court users or other considerations.

9.H CONSIDERATION OF ORDINANCE NO. 25-978 TO AMEND SECTION 6.07.060 OF THE FILLMORE MUNICIPAL CODE TO REVISE REGULATIONS FOR
THE TIMING OF COLLECTION OF PUBLIC FACILITIES DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT

SR - PUBLIC IMPROVEMENT IMPACT FEE ORDINANCE NO. 25-978.PDF

RECOMMENDATION That the City Council approve the first reading of Ordinance 25-978, amending Section 6.07.060 of the
Fillmore Municipal Code (“FMC”) for compliance with State law pertaining to public facilities development impact fees: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FILLMORE, CALIFORNIA, AMENDING SECTION 6.07.060 OF THE FILLMORE MUNICIPAL CODE
REVISING THE REGULATIONS FOR PUBLIC FACILITIES DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT

9.I REVIEW FUNDING OPTIONS TO CONSTRUCT PHASE TWO SPORTS FIELD LIGHTING AND TURF REPAIRS AT TWO RIVERS PARK

RECOMMENDATION That the City Council review options to fund Phase Two of the Sports Field Lighting and Turf Repair Project
at Two Rivers Park and direct staff accordingly.

SR - TWO RIVER PARK LIGHTING & TURF IMPROVEMENTS PROJECT.PDF

10. COMMITTEE, COMMISSION, AND BOARD REPORTS

11. CITY MANAGER CITY

MANAGER VERBAL REPORT

12. CLOSED SESSION

12.A JANUARY 28, 2025 - CLOSED SESSION JANUARY 28, 2025 - CLOSED SESSION.PDF

13. ADJOURNMENT

MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, FEBRUARY, 11 2025, CITY
HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.