At Fillmore’s Tuesday night city council meeting Sergeant James Douglas and Partner Camron Knox from the Ventura County Sheriff’s Departments homeless liaison group spoke to council about all they are doing with the homeless situation in Fillmore.

CITY OF FILLMORE

CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING TUESDAY, MARCH 25, 2025 AT 6:30 PM CITY HALL
AGENDA

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF AGENDA

5. PRESENTATIONS

5.A VENTURA COUNTY SHERRIFF’S OFFICE - HOMELESS LIAISON UNIT PRESENTATION

6. PUBLIC COMMENTS

7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS

8. CONSENT CALENDAR

RECOMMENDATION FOR ITEM 8A. THROUGH 8C. IS TO APPROVE BY VOICE VOTE.

8.A CITY OF FILLMORE WARRANT REGISTER-MARCH 25, 2025 CITY OF FILLMORE WARRANT REGISTER-MARCH 25, 2025.PDF

8.B MEMORANDUM OF UNDERSTANDING VENTURA COUNTY REGIONAL EDIBLE FOOD RECOVERY COLLABORATION (WASTE FREE VENTURA COUNTY)

SR EDIBLE FOOD RECOVERY MOU AGREEMENT.PDF

8.C ADOPTION OF ZONING ORDINANCE AMENDMENT (ZOA) NO. 24-02 AND ORDINANCE NO. 25-976 ALLOWING (1) BUT LIMITING NONSTOREFRONT
MEDICINAL CANNABIS RETAILERS TO THE BUSINESS PARK (BP) ZONE AND

(2) MEDICINAL CANNABIS DELIVERY, BOTH AS REQUIRED BY STATE LAW AND ADOPTING AN EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT

SR ORD 25-976 - DB1186 MEDICAL MARIJUANA DELIVERY ORDINANCE.PDF

9. NEW BUSINESS

Item

8.C was passed 4 in favor and 1 opposed

All other items passed 5-0

9.A CONSIDERATION OF HIRING HDL COMPANIES FOR SALES TAX MONITORING AND AUDITING SERVICES

RECOMMENDATION City staff recommends that the Council: 1) Approve the updated Records Retention Schedule prepared in
accordance with Government Code Section 34090 by Gladwell Governmental Services Inc.,, the City’s Record Management
consultant specializing in California local government records 2) Authorize the City Manager to approve future annual
updates administratively without requiring City Council approval RECOMMENDATION Staff recommends that the City Council: 1.
Authorize the City Manager to execute a contract with HdL Companies for sales tax monitoring and auditing services; and 2.
Adopt Resolution 25-4053 designating HdL Companies as the City’s authorized representative to examine sales and use tax
records.

SR HDL COMPANIES CONTRACT AND RESOLUTTION.PDF

9.B APPROVAL OF UPDATED RECORDS RETENTION SCHEDULE AND FUTURE

ADMINISTRATIVE UPDATES

SR - UPDATING RETENTION SCHEDULE AND IMPLEMENTING NEW ADMIN POLICIES.PDF

9.C LAND TRANSFER, EASEMENT AGREEMENT AND MOU FOR SEWER AND RECYLCED WATER RELOCATION WITH FILLMORE UNIFIED SCHOOL
DISTRICT

FUSD LAND TRANSFER & EASEMENT AGREEMENT INTRO AND EASEMENT AGR INTRO STAFF REPORT.PDF

RECOMMENDATION That the City Council: 1) Consider approval of Resolution No. 25-4052 for the transfer of the strip of land
along the north and west portions of the Fillmore Tennis and Aquatic Center land parcel to the Fillmore Unified School
District (FUSD); 2) Consider approval of an Easement Agreement over the land transferred to FUSD providing rights of use to
the City; 3) Consider approval of a Memorandum of Understanding (MOU) related to permitting and approvals for relocation of
existing public sewer line and reclaimed water line by FUSD; and 4) Authorize the City Manager to complete the vacation of
existing sewer easement and acceptance of new easements over relocated utilities

9.D APPROVAL OF 2025-2026 SERVICE LEVEL REQUEST AND ONE-YEAR CONTRACT EXTENSION WITH VENTURA COUNTY ANIMAL SERVICES SR 2025
VCAS SR SLA.PDF

RECOMMENDATION That the City Council approve a one-year contract extension, amending the original agreement with Ventura
County Animal Services, including the 2025-2026 Service Level Request for Ventura County Animal Services to continue
providing animal services to the City’s residents.

9.E CONSIDERATION OF 2024 ANNUAL PROGRESS REPORT ON THE STATUS OF THE CITY GENERAL PLAN HOUSING ELEMENT

REQUEST City staff requests the City Council receive and file the 2024 Annual Progress Report on the Housing Element and
direct staff to submit the report to the California Department of Housing and Community Development (HCD).

SR ANNUAL HOUSING ELEMENT PROGRESS REPORT.PDF

10. COMMITTEE, COMMISSION, AND BOARD REPORTS

11. CITY MANAGER

CITY MANAGER VERBAL REPORT

FINANCE DIRECTOR: UPDATE ON REVOLVING LINE OF CREDIT WITH THE FILLMORE-PIRU MEMORIAL DISTRICT

12. CLOSED SESSION

12.A CLOSED SESSION - MARCH 25, 2025 MARCH 25, 2025 - CLOSED SESSION.PDF

13. ADJOURNMENT

MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, APRIL, 8 2025, CITY
HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.