CITY OF FILLMORE CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING TUESDAY, NOVEMBER 12, 2024
6:30 PM CITY HALL AGENDA
All items passed 5-0. Items 10D & 10F were received & filed.
5. PRESENTATIONS
5.A AWARDING THE WINNER OF THE 2024 TRUNK OR TREAT EVENT
5.B CITY OF FILLMORE PROCLAMATION HONORING DAVID ROWLANDS FOR HIS DEDICATION SERVICE AS CITY MANAGER
6. MEETING IN RECESS (BREAK)
7. PUBLIC COMMENTS
8. CITY COUNCIL REPORTS, RECO-MMENDATIONS, AND COMMENTS
9. CONSENT CAL-ENDAR
RECOMMENDATION FOR ITEM 8A. THROUGH 8C. IS TO APPROVE BY VOICE VOTE.
9.A CITY OF FILLMORE WARRANT REGISTER - NOVEMBER 12, 2024 CITY OF FILLMORE WARRANT REGISTER-NOVEMBER 12, 2024.PDF
9.B CONSIDERATION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF FILLMORE AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 501 COVERING THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2027
SR LOCAL 501 MOU 2024 - 2027.PDF
9.C SECOND READING AND ADOPTION OF ORDINANCE NO. 24-977 UPDATING THE FORMAL AND INFORMAL BIDDING LIMITS FOR PUBLIC WORKS PROJECTS TO BE CONSISTENT WITH THE STATES UPDATE TO THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT
SR - UPCCAA UPDATE ADOPTION HEARING.PDF
10. NEW BUSINESS
10.A MEMORANDUM OF AGREEMENT (MOA) AMONG COUNTY OF VENTURA, VENTURA COUNTY WATERSHED PROTECTION DISTRICT, AND THE CITIES OF FILLMORE, OXNARD, SANTA PAULA, AND SAN BUENAVENTURA TO SHARE THE COSTS OF FUNDING A SANTA CLARA RIVER TMDL MONITORING PROGRAM
RECOMMENDATION That the City Council approve the Memorandum of Agreement (MOA) among the County of Ventura (County), Ventura County Watershed and the cities of Fillmore, Oxnard, Santa Paula, and San Buenaventura to share the costs of funding a Santa Clara River Total Maximum Daily Load (TMDL) Monitoring Program.––
SR - SANTA CLARA RIVER TMDL MOA.PDF
10.B CONSIDERATION OF AN APPROPRIATION AND AWARD OF CONTRACT TO MACKONE DEVELOPMENT INC. FOR THE REPLACEMENT OF THE FOUR REAR WINDOWS AT THE BOYS AND GIRLS CLUB BUILDING (565 FIRST STREET)
SR 2024 _BOYS AND GIRLS CLUB WINDOW REPLACEMENT_565 FIRST ST.PDF
REQUEST: Staff is requesting that the City Council: 1. Approve the appropriation of an additional $5,233 from other ARPA administrative funds to cover the full costs of drawings and hazardous material testing and abatement, in case lead and/or asbestos are found, when the contractor undertakes the replacement of windows at 565 Fist Street, the Boys and Girls Club; 2. Authorize the Mayor to execute a contract with Mackone Development Inc. for the above described hazardous material abatement and window replacement work in a form approved by the City Attorney
10.C AWARD OF CONTRACTS FOR PHASE ONE SPORTS FIELD LIGHTING AND TURF REPAIRS AT TWO RIVERS PARK, PROJECT SPECIFICATION NO. 24-08 SR - TWO RIVER PARK LIGHTING AND TURF IMPROVEMENTS PROJECT_FINAL.PDF
RECOMMENDATION That the City Council: 1. Approve an appropriation in the amount of $500,000 from unallocated funds in the Parkland Development Impact Fee (“DIF”) Fund 404 to Park Improvement Fund 464; and 2. Approve and authorize the Mayor to sign a contract, in a form approved by the City Attorney’s office, with Techline Sports Lighting for an amount not-to-exceed $430,000 for the purchase, delivery, and installation of sport field lighting of soccer and football fields at Two Rivers Park and installation of a controller at Shiells Park; and 3. Authorize the City Manager to sign a contract amendment, in a form approved by the City Attorney’s office, with Venco Western Inc. for an amount not-to-exceed $250,000 for the installation of an overhead irrigation system and leveling of the soccer and football fields at Two Rivers Park.
10.D LAND TRANSFER AND EASEMENT AGREEMENT WITH FILLMORE UNIFIED SCHOOL DISTRICT FUSD LAND TRANSFER AND EASEMENT SR .PDF
10.E CONSIDERATION OF APPROVAL OF MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF FILLMORE AND FILLMORE PROFESSIONAL FIREFIGHTERS ASSOCIATION IAFF, LOCAL 5382 COVERING THE PERIOD OF JULY 1, 2024, THROUGH JUNE 30, 2024.
APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH FILLMORE PROFESSIONAL FIREFIGHTERS, LOCAL 5382 SR.PDF
RECOMMENDATION That the City Council receive information from staff and provide guidance regarding the following proposed items: 1) Transfer of the strip of land along the north and west portions of the Fillmore Tennis and Aquatic Center land parcel to the Fillmore Unified School District (FUSD); 2) Easement Agreement over the land transferred to FUSD providing rights of use to the City; and 3) Relocation of existing public sewer line and reclaimed water line by FUSD, vacation of existing sewer easement and acceptance of new easements over relocated utilities
10.F INTRODUCTORY REPORT ON DEVELOPMENT IMPACT FEE INCOME AND EXPENSES PER GOVERNMENT CODE SECTIONS 66001 AND 66006
SR FY 2023-24 DIF REPORT INTRO.PDF
RECOMMENDATION That the City Council receive a verbal introduction as a preliminary review of Development Impact Fee (DIF) income and expense report information for Fiscal Year 2023-24. Staff will continue this report at the December 10, 2024 City Council meeting by providing additional information and requesting that the City Council make the findings required by state law to allow the City to retain unexpended DIF funds that were collected five (5) or more years ago.
10.G CONSIDERATION OF THE SECOND AMENDMENT TO THE AGREEMENT FOR CONSTRUCTION OF OFFSITE DEVELOPMENT IMPROVEMENTS WITH SDI FOODS, INC. FOR THE SONIC RESTAURANT DRIVE-IN AND DRIVE THRU PROJECT
SR -2024-SONIC SECOND AMENDMENTTO THE OFFSITE IMPROVEMENT AGREEMENT.PDF
RECOMMENDATION That the City Council approve an amendment to provide a second 12-month extension to the Offsite Improvement Agreement (OIA) with SDI Foods, Inc. (Developer) for assurance of completion of public improvements for the Sonic Drive-In project, Development Permit No. 18-01 Modification #1, to be constructed at 655 Ventura Street and authorize the mayor to sign the amendment.
11. COMMITTEE, COMMISSION, AND BOARD REPORTS
12. CITY MANAGER CITY MANAGER VERBAL REPORT
13. CLOSED SESSION
13.A CLOSED SESSION - NOVEMBER 12, 2024 NOVEMBER 12, 2024 - CLOSED SESSION.PDF
14. ADJOURNMENT MAYOR CARRIE BROGGIE ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, DECEMBER 10, 2024, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.