City of Fillmore

CITY OF FILLMORE
CITY COUNCIL/PARKS AND RECREATION COMMISSION JOINT MEETING
TUESDAY, DECEMBER 14, 2010
6:00 P.M.
FILLMORE CITY HALL
CENTRAL PARK PLAZA
250 CENTRAL AVENUE
FILLMORE, CALIFORNIA 93015-1907

AGENDA
1.
Call to Order: 6:00 P.M.
2.
Pledge of Allegiance
3.
Roll Call: Councilmembers Brooks, Conaway, Hernandez, Washburn and Mayor Walker
4.
Approval of Agenda
5.
Public Comments
6.
Joint City Council / Redevelopment Agency/ Parks & Recreation Commission Business Items
A.
Proposal for Additional Hours for Use of High School Track and Installation of Side Access Gate.
Recommendation: 1) Consider expansion of hours for access to the High School Track for authorized users for the hours of 6:00 p.m. to 9:00 p.m., and 2) Authorize financial participation in the installation of a side access gate to the High School Track with the cost to be offset by fees paid by Track users.
B.
Five-Year Projection – Fillmore Redevelopment Agency.
Recommendation: 1) Receive and file.
C.
Award of Contract for Ball Field Improvements at Two Rivers Park.
Recommendation: 1) Set the Redevelopment Agency allocation at $98,000 (The Agency may select a different amount from Table 6, or choose $0 and reject all bids); 2) Direct the City Manager/Executive Director to award the Two Rivers Park Ball Field Improvements contract to Bidder #3 in the amount of $165,446 per Table 7 (The Agency may select a different alternative from Table 2) if the bidder is determined qualified. If not, then direct the City Manager/Executive Director to proceed with Bidder # 1 and then Bidder # 5 for the same award selection utilized for Bidder #3; and 3) Direct staff to open the bids with contractor’s names.
7.
Adjournment – The Parks and Recreation Commission adjourns to its next regular meeting scheduled for Monday, January 10, 2011 at 6:30 p.m. at Fillmore City Hall.
Joint Fillmore City Council & Parks and Recreation – December 14, 2010
Page 4
8.
Presentations and Announcements
A.
Proclamation Recognizing Ventura County’s 25th Annual Martin Luther King Jr. Celebration.
9.
Consent Calendar
Recommendation for Items A. through H. is to Approve.
A.
Warrant List for December 14, 2010.
B.
Minutes of October 26, 2010 Regular Meeting.
C.
Minutes of November 9, 2010 Regular Meeting.
D.
Minutes of November 17, 2010 Special Meeting.
E.
Consideration of a One-Hundred Dollar Temporary Use Permit Fee Waiver Request by Maria Cruz, representing Las Guadalupanas of St. Francis Church, Who Participate in the Annual Pilgrimage Walk for “Our Lady of Guadalupe” which begins at Sheills Park and ends at St. Francis of Assisi Church.
F.
Approval of California Code Check Inc. (CCC), Building Plan Review and Consulting Service Agreement Contract One-year Time Extension.
G.
Adoption of City Council Resolution 10-3273: Reciting the Fact of the General Municipal Election Held in Said City on November 2, 2010, Declaring the Result Thereof and Such Other Matters as are Provided by Law.
H.
Request City Council Approve City Council Resolution 10-3269 accepting Memorandum of Understanding (MOU) between City of Fillmore and Represented Employees of International Union of Operating Engineers Local No. 501.
10.
City Council Reorganization
A.
Oath of Office and Presentation of Certificates of Election.
The City Clerk will administer the oath of office to Councilmember Sipes and Councilmember Walker. The council will determine the seating order. Pursuant to Government Code 36801, the City Council will choose a mayor and mayor pro-tem.
B.
Recognition of Outgoing Officials: Councilmember Laurie Hernandez will be honored for her service to the City. A brief recess for a reception in the lobby will follow.
Joint Fillmore City Council & Parks and Recreation – December 14, 2010
Page 5
11.
Closed Session
A.
Conference with Legal Counsel – Existing Litigation (subdivision (a) of Section 54956.9): El Dorado Estates v. City of Fillmore, Case No. 56-2009-00358555-CU-WM-VTA, Ventura Superior Court.
12.
Public Hearings
A.
Planning Commission’s Recommendation to Conditionally Approve Vesting Tentative Tract Map 5844; Subdividing the Existing El Dorado Mobilehome Park into 302 Condominium Lots and One (1) Common Area, and Adoption of City Council Resolution 10-3274 recommending approval of Vesting Tentative Tract Map 5844.
Recommendation: 1) Open the public hearing and receive public testimony; 2) Adopt City Council Resolution 10-3274, recommending approval of Vesting Tentative Tract Map 5844 subject to Conditions of Approval; 3) Impose Conditions of Approval as stated in the staff report recommendation.
13.
Department Reports
Community Development Department
A.
Provide Direction to staff concerning the Request by Grad- Night Live to review options available to locate cargo containers storage units located at 310 “A” Street and authorize the City Manager or her designee to execute an agreement based on the direction to staff or provide alternate direction.
Recommendation: 1) In consultation with Grad-Nite Live, select an alternate location for storing the cargo containers on City property and develop an agreement based upon the direction of the Council and authorize the City Manager or her designee to sign it, or provide alternate direction.
14.
Committee, Commission, and Board Reports
A.
Appointments of Councilmember’s to City Council Committees and Outside Agencies
15.
City Council Reports, Recommendations, and Comments
A.
City Councilmember Travel Requests/Brief Reports
B.
Any Councilmember May Propose Items for Placement on Future Agenda
Joint Fillmore City Council & Parks and Recreation – December 14, 2010
Page 6
C.
Council Referrals/Brief Comments
16.
City Manager
A.
Follow-Up on Requests from the Public/City Council
B.
Announcements and Upcoming Issues
17.
Closed Session
A.
Conference with Legal Counsel – Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 1 potential case.
B.
Public Employee Performance Evaluation pursuant to Government Code Section 54957 – Title: City Attorney.
18.
Adjournment: City Council adjourns to a Regular Meeting scheduled for Tuesday, January 11, 2011 at 6:30 p.m. at City Hall, 250 Central Avenue.
* * * * * * * * * * * * * * * * * * *
Upcoming Meetings and Related Agenda Items (Info Only)
January 11, 2011
Public Hearing: Unnumbered Sewer Ordinance to address minor administrative corrections
Upcoming:
Approval of Joint Use Agreement between City of Fillmore and Fillmore Unified School District
Upcoming:
Consideration of a new Use Agreement between the City of Fillmore and the Fillmore Senior Center, Inc.
Agenda Posted: December 9, 2010, 6:30 p.m.