FILLMORE UNIFIED SCHOOL DISTRICT
REGULAR MEETING OF THE BOARD OF EDUCATION
TUESDAY, DECEMBER 16, 2008

5:15 P.M. – CLOSED SESSION
6:00 P.M. - REGULAR MEETING
627 SESPE AVENUE, FILLMORE, CALIFORNIA

AGENDA

The public may review or request a copy of support materials provided to the Board Members where the word materials appears.

5:15 p.m.

I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG

II. ROLL CALL

III. PUBLIC COMMENT ON NONAGENDA ITEMS, PETITIONS
This is the time and place to address the Board. State law prohibits the Board from acting on issues not included on the agenda; however, requests may be made for discussion of specific topics at subsequent meetings.

IV. CLOSED SESSION
The Board of Education will meet from 5:15 to 6:00 p.m. to consider matters appropriate for Closed Session in accordance with Government Code Sections 3549.1, 54956.7 through 54957.7 and Education Code Section 35146. If the Board does not complete Closed Session discussions at this time, the Board may adjourn to Closed Session at the end of the regular meeting.
1. DISCLOSURE OF ITEM(S) TO BE DISCUSSED IN CLOSED SESSION
• School District Pupils (Education Code 35146)
o Expulsion Case Number 08-09-04
• Personnel Matters
• Public Employee Performance Evaluation: Superintendent (The Board and Superintendent meet periodically to provide feedback to one another concerning the achievement of goals.)
• Conference With Legal Counsel - Existing Litigation
Governing Board of the Fillmore Unified School District v. Ventura County Board
of Education

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (805) 524-6038. Notification 48 hours prior to the meeting will enable the district to make reasonable arrangements to ensure accessibility to this meeting. [In accordance with Government Code 54961 and Board Bylaw 9320(a).]

6:00 p.m.

V. RECONVENE TO REGULAR SESSION
1. Any Action From Closed Session

VI. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG

VII. CLARIFICATION OF AGENDA AND TIME ALLOCATIONS FOR DISCUSSION ITEMS

VIII. BE THE CHANGE
• Isela Larin
• Heidi Popp

IX. PUBLIC COMMENT ON NONAGENDA ITEMS, PETITIONS
This is the time and place to address the school board. State law prohibits the board from acting on issues not included on the agenda; however, requests may be made for discussion of specific topics at subsequent meetings.

X. WRITTEN COMMUNICATION

6:15 p.m.

XI. ORGANIZATIONAL MEETING (Materials)
• Appointment of Chairman Pro Tem
The Board President appoints the Superintendent to serve as chairperson Pro Tem until the President is elected.

• Oath of Office
Newly elected or appointed Board members need to be sworn in prior to assuming their official duties per Education Code Section 5017 and Elections Code Section 10554.

• Election of Officers
1) President (The Superintendent calls for nomination, second and election of Board President.)
2) Vice President (The new Board President calls for nomination, second and election of Vice President.)
3) Clerk (The new Board President calls for nomination, second and election of Clerk.)

• Setting of Date, Time and Place for Regular Monthly Meetings
Regular monthly meetings are currently held on the first and third Tuesday of each month at 6:00 p.m. in the Board Room of the District Administration Building. Special meeting and study sessions are called as necessary.

• Selection of School Board Representative on County Committee
Tony Prado is currently serving in this role and has been elected to a four year term (12/06 -12/10)
In compliance with Education Code Sections 35023 and 72403 it is necessary to select a member of the Board of Education as the Board representative to vote in the election for members of the County Committee on School District Organization. The representative shall have one vote for each member to be elected to the committee at its annual meeting (E.C. 4293.)

• Appointment of Ex-Officio Clerk and/or Secretary (Called for by Board President.)
Appoint Jeffrey Sweeney, District Superintendent, to serve as ex-officio clerk
and/or Secretary of the Board of Education, and to authorize Mike Bush, Assistant
Superintendent, Business Services to serve as ex-officio clerk and/or secretary in
the absence of Mr. Sweeney.

• Appointment to Vision 2020 Steering Committee (Two representatives and one alternate, 1 year term from 12/16/08 called for by Board President.)

• Appointment to Agricultural Advisory Committee (One representative, one year term from 12/16/08 called for by Board President.)

6:45 p.m.

XII. STANDING REPORTS
• 10 minutes Student Representative’s Report
• 10 minutes Board Member’s Reports
• 40 minutes Superintendent’s Report
• Reconfiguration Committee Recommendation
7:45 p.m.

XIII. ACTION - CONSENT AGENDA (Materials: Corresponding to numbers a-h)
Items on the Consent Agenda are considered routine and will be enacted by a single motion. None of the items will be discussed unless a Board Member or member of the audience requests discussion.
a. Approve Minutes:
• Joint Board/City Council Meeting Held September 30, 2008
b. Approve Personnel Order 08-09-10
c. Ratify Accounts Payable Month of November 2008 (ReqPay12a)
d. Ratify Purchase Orders Month of November 2008 (ReqPay11a)
e. Ratify 11/1/08 through 11/30/08 Certificated and Classified Payroll in the Amount of
$1,813,279.36
f. Donations
g. Obsolete Items
h. Contracts

XIV. ACTION ITEMS
i. Approve Certification of Signatures (Materials)

j. Acceptance of 2007/2008 Audit Report (Materials upon request)

k. Approve Resolution Number 08-09-12 for 457 (b) for Plan Adoption Agreement and Participation in Deferred Compensation Plan Provided By The TDS Group (Materials)

l. Approve Alternative Payment for the Use of Facilities Agreement with Sespe Players (Materials)

m. Approve 2008/2009 Contract for Eddie Rios (Materials)

n. Approve Grant Application for Tire-Derived Product (TDP) (Materials)

o. Sierra High School Requests the Board Approves the School Site Council’s Plan for their School Block Grant. (Materials)

p. Fillmore High School Requests the Board Approves the School Site Council’s Plan for their School Block Grant. (Materials)

q. Approval of Textbooks (Materials)
• Algebra 1, Math Course 1 and 2, Publisher: McDougal Littell

8:15 p.m.

XV. INFORMATION/DISCUSSION
r. 10 minutes Budget Update
s. 10 minutes Facilities Update

8:35 p.m.

XVI. FUTURE MEETINGS
 January 6 5:15 p.m. Closed Session – Board Room
6:00 p.m. Regular Meeting – Board Room
 January 20 5:15 p.m. Closed Session – Board Room
6:00 p.m. Regular Meeting – Board Room
 January 27 6:30 p.m. Joint Board/City Council Meeting-City Hall

XVII. CLOSING COMMENTS AND AGENDA BUILDING

8:45 p.m.

XVIII. ADJOURNMENT