Above is Natalie Yanez, Fillmore’s local SoCal Edison Government Relations Manager, who spoke to the Fillmore City Council Tuesday night regarding everything Edison is doing to help prevent fires.
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CITY OF FILLMORE

CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING TUESDAY, JANUARY 28, 2025

City Council Meeting All Items Passed

6:30 PM CITY HALL AGENDA

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF AGENDA

5. PRESENTATIONS

5.A END OF THE YEAR HOUSING MARKET UPDATE PRESENTED BY VENTURA COUNTY COASTAL ASSOCIATION OF REALTORS

5.B SOUTHERN CALIFORNIA EDISON INFORMATIONAL ON PUBLIC SAFETY POWER SHUTOFFS

6. PUBLIC COMMENTS

7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS

8. CONSENT CALENDAR

RECOMMENDATION FOR ITEM 8A. THROUGH 8C. IS TO APPROVE BY VOICE VOTE.

8.A CITY OF FILLMORE WARRANT REGISTER-JANUARY 28, 2025 CITY OF FILLMORE WARRANT REGISTER-JANUARY 28, 2025.PDF

8.B AUTHORIZATION TO ENTER INTO MASTER AGREEMENT AND PROJECT SUPPLEMENTAL AGREEMENT WITH THE STATE TO RECEIVE FUNDS FOR ROAD
REHABILITATION

SR CRRSAA FUND AGREEMENT.PDF

8.C (1) GRANT AND ACCEPTANCE OF RIGHTS-OF-WAY FOR ROADWAY OVER CITY OWNED LAND AT TRESTLE WAY AND STATE ROUTE 126; (2)
TRANSFER OF TITLE FOR REMAINDER PARCEL IN THE TR 5520 EAST ENTRY FROM HEARTHSTONE MULTI-ASSET ENTITY C, LP A CALIFORNIA
LIMITED PARTNERSHIP TO THE CITY, AND (3) ACCEPTANCE OF RIGHT-OF- WAY ON STATE ROUTE 126

SR - TR 5520 TRESTLE WAY GRANDTING - ACCEPTING RIGHT-OF WAY ON CITY LAND.PDF

9. NEW BUSINESS

9.A APPOINTMENT OF TWO INDIVIDUALS TO THE PLANNING COMMISSION - 2025 TO 2029 TERM

RECOMMENDATION Staff recommends that the City Council confirm the recommendation of the Mayor and approve the appoint two
(2) people - Ashley Connolly and Dereck Fourage - to the Planning Commission for the term from February 1, 2025 through
January 31, 2029.

SR - PLANNING COMMISSION APPOINTMENTS 2025-2029.PDF

RECOMMENDATION Staff recommends that the City Council: 1. Approve the Budget Development Guidelines below regarding
preparation of the FY 2025-26 Annual Budget for the City of Fillmore; and 2. Approve the attached Budget Development and
Review Schedule relative to preparation and approval of the FY 2025-26 Annual Budget. The following alternatives to the
staff recommendations have been identified: 1. Approve a revised proposed Budget Development Guidelines and/or the Budget
Development and Review Schedule; and / or 2. Provide staff with other direction.

9.B FY 2025-26 BUDGET DEVELOPMENT GUIDELINES AND SCHEDULE

RECOMMENDATION Staff recommends that the City Council: 1. Approve the Budget Development Guidelines below regarding
preparation of the FY 2025-26 Annual Budget for the City of Fillmore; and 2. Approve the attached Budget Development and
Review Schedule relative to preparation and approval of the FY 2025-26 Annual Budget. The following alternatives to the
staff recommendations have been identified: 1. Approve a revised proposed Budget Development Guidelines and/or the Budget
Development and Review Schedule; and / or 2. Provide staff with other direction.

SR - FY 2025 -2026 BUDGET DEVELOPMENT AND REVIEW SCHEDULE.PDF

RECOMMENDATION Staff recommends that the City Council receive a presentation on the City’s current fees for use of City
facilities and special events.

9.C REVIEW OF CURRENT FEES FOR FACILITIES AND SPECIAL EVENTS SR REVIEW OF CURRENT FEES FOR PARK RENTALS AND SPECIAL
EVENTS.PDF

RECOMMENDATION Staff recommends that the City Council receive a presentation on the City’s current fees for use of City
facilities and special events.

9.D ADOPT RESOLUTION NO. 25-4045 TO DECLARE AN EMERGENCY CONDITION AND AUTHORIZE CONTRACTS FOR REPAIRS FOR WELL #7 PURSUANT
TO CALIFORNIA PUBLIC CONTRACT CODE SECIONS 1102, 20168, AND 22050

RECOMMENDATION That the City Council adopt Resolution No. 25-4045 that would declare an emergency condition based on
urgently needed repairs to Well No. 7 and to authorize contracts to perform the emergency repair work for Well No. 7 in a
not to exceed amount of $350,000.

SR EMERGENCY REPAIRS TO WELL #7 (1046751.3) FINAL WITH ATTACHMENTS.PDF

9.E APPOINTMENT OF PRIMARY AND ALTERNATE OFFICIAL REPRESENTATIVE TO THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
(SCAG) SR_SCAG DELEGATE 2025.PDF

RECOMMENDATION Staff recommends that the City Council: 1) Appoint an elected official to attend the SCAG General Assembly as
Primary Delegate and to serve as the regional representative; and 2 ) Appoint an Alternate.

9.F AWARD OF CONTRACT FOR FILLMORE BOYS AND GIRLS CLUB BUILDING CEILING REPAIR PROJECTRECOMMENDATION

That the City Council: 1. Approve and authorize the Interim City Manager to sign a contract with Wyatt Trapp Inc. for the
Fillmore Boys and Girls Club Building Ceiling Repair Project (“Project”), in the amount of $21,724.08; and 2. Approve a fund
transfer in the amount of $25,000.00 to be reallocated from General Fund Reserves Fund 506 to Recreation Fund 304 for the
Project. Alternatives: 1. Postpone the Project until the next fiscal year and budget accordingly. 2. Take no action at this
time.

SR - AWARD OF CONTRACT FOR FILLMORE BOYS AND GIRLS CLUB BUILDING CEILING REPAIR PROJECT.PDF

9.G HIGH SCHOOL USE OF TENNIS COURTS

RECOMMENDATION That the City Council approve the Fillmore High School’s use of the Fillmore Tennis and Swim Center courts as
follows: 1. One tennis court from July 8, 2025, to July 24, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays and Thursdays, and
July 29, 2025, to August 7, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays, Wednesdays, and Thursdays; 2. Both tennis courts
from August 12, 2025, to October 31, 2025, from 3:45 p.m. to 5:45 p.m., Monday through Thursday; 3. Direct staff to draft
terms to include in the facility use agreement with Fillmore Unified School District; and 4. Direct staff to take necessary
actions, including temporarily removing the pickleball courts and installing tennis court nets to facilitate this use at the
appropriate time. Alternatives: 1. Approve with Modifications: Approve the high school’s request but allow limited access,
such as retaining one court for pickleball while permitting the other for high school use. 2. Deny the Request: Deny the
high school’s request, citing potential conflicts with existing court users or other considerations.

SR - HIGH SCHOOL USE OF TENNIS COURTS.PDF

RECOMMENDATION That the City Council approve the Fillmore High School’s use of the Fillmore Tennis and Swim Center courts as
follows: 1. One tennis court from July 8, 2025, to July 24, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays and Thursdays, and
July 29, 2025, to August 7, 2025, from 9:00 a.m. to 11:00 a.m., Tuesdays, Wednesdays, and Thursdays; 2. Both tennis courts
from August 12, 2025, to October 31, 2025, from 3:45 p.m. to 5:45 p.m., Monday through Thursday; 3. Direct staff to draft
terms to include in the facility use agreement with Fillmore Unified School District; and 4. Direct staff to take necessary
actions, including temporarily removing the pickleball courts and installing tennis court nets to facilitate this use at the
appropriate time. Alternatives: 1. Approve with Modifications: Approve the high school’s request but allow limited access,
such as retaining one court for pickleball while permitting the other for high school use. 2. Deny the Request: Deny the
high school’s request, citing potential conflicts with existing court users or other considerations.

9.H CONSIDERATION OF ORDINANCE NO. 25-978 TO AMEND SECTION 6.07.060 OF THE FILLMORE MUNICIPAL CODE TO REVISE REGULATIONS FOR
THE TIMING OF COLLECTION OF PUBLIC FACILITIES DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT

SR - PUBLIC IMPROVEMENT IMPACT FEE ORDINANCE NO. 25-978.PDF

RECOMMENDATION That the City Council approve the first reading of Ordinance 25-978, amending Section 6.07.060 of the
Fillmore Municipal Code (“FMC”) for compliance with State law pertaining to public facilities development impact fees: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FILLMORE, CALIFORNIA, AMENDING SECTION 6.07.060 OF THE FILLMORE MUNICIPAL CODE
REVISING THE REGULATIONS FOR PUBLIC FACILITIES DEVELOPMENT IMPACT FEES FOR RESIDENTIAL DEVELOPMENT

9.I REVIEW FUNDING OPTIONS TO CONSTRUCT PHASE TWO SPORTS FIELD LIGHTING AND TURF REPAIRS AT TWO RIVERS PARK

RECOMMENDATION That the City Council review options to fund Phase Two of the Sports Field Lighting and Turf Repair Project
at Two Rivers Park and direct staff accordingly.

SR - TWO RIVER PARK LIGHTING & TURF IMPROVEMENTS PROJECT.PDF

10. COMMITTEE, COMMISSION, AND BOARD REPORTS

11. CITY MANAGER CITY

MANAGER VERBAL REPORT

12. CLOSED SESSION

12.A JANUARY 28, 2025 - CLOSED SESSION JANUARY 28, 2025 - CLOSED SESSION.PDF

13. ADJOURNMENT

MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, FEBRUARY, 11 2025, CITY
HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.

The Ventura County Sheriff’s Office is excited to announce the launch of its Community Engagement Program, a significant initiative aimed at strengthening a stronger partnership between law enforcement and the communities we serve. This program is committed to enhancing public safety through collaboration, innovative technologies, and evidence-based practices.

Under the leadership of Sheriff Jim Fryhoff, the Sheriff’s Office has developed and implemented a strategic framework known as the “Seven Pillars.” These pillars are designed to align the Sheriff’s Office’s mission, strategy, and vision with practical approaches to reducing crime and improving public safety. At the heart of these pillars is Pillar IV: Community Partnered Policing. This pillar is dedicated to creating an inclusive environment where all community members are given a voice in shaping and influencing how law enforcement operates. The approach ensures that the job of partnering is not restricted to the leadership but involves every member of the organization and the community.

To facilitate this partnership, the Sheriff’s Office will be implementing a new method to engage with the public more effectively. Community members will now have easier access to share their safety concerns and seek clarification on both new and existing policies and laws. We invite everyone to participate by visiting our website at venturasheriffs.org. Once there, click on the “Community Engagement” section to express your interest in organizing a gathering or event. A department member will respond promptly to coordinate your request.

We offer various ways for the community to engage with us, including:

•Requesting a Com-munity Engagement Presentation: Learn more about safety practices and law enforcement operations.
• Scheduling a Tour: Get an inside look at the Sheriff’s Office and its facilities.

•Participating in Com-munity Events: Invite us to your events to foster stronger community ties.

To request any of these opportunities, please complete the information form available on our website and click submit. We look forward to working together to create a safer, more connected community.

Prepared by: Senerey De Los Santos
News Release Date: 01/27/25

Released January 17, 2025, As we approach the presidential inauguration, local law enforcement leaders have received inquiries about their roles in enforcing immigration laws. As law enforcement leaders within Ventura County, we feel it is important to re-emphasize our longstanding practices in this area. To be very clear, Ventura County law enforcement has not historically participated in the enforcement of immigration laws. We do not intend to change that practice.

Safe communities need effective law enforcement services. In order to be effective, we need the trust and cooperation between residents and the officers and deputies sworn to protect them. We do not want the fear of immigration status to inhibit the members of our communities from interacting with officers and deputies, especially when they are victims or witnesses in criminal cases.

In rare cases, and in compliance with California law (SB 54), noncitizens who are held to answer for or convicted of specified crimes may be transferred to federal immigration authorities in the county jail. A total of 43,761 people were booked into the Ventura County jail from various law enforcement agencies in 2023 and 2024. Of that number, only 88 were removed by immigration officials (0.2%). Their charges include crimes such as lewd acts on a child, assault with a deadly weapon, arson, and burglary.

Once again, the law enforcement leaders who serve you want to reassure our communities that we intend to maintain our position of NOT participating in immigration enforcement. We deeply appreciate and value the trust and confidence Ventura County law enforcement shares with our communities and look forward to your continued support.

Pictured above is Ms. Tiffany leading music and movement with preschool students at Sierra Preschool which recently re-opened their doors and enrolled preschool age students. Teachers Ms. Liz (site-lead) and Ms. Tiffany held a welcome night for families before the re-opening. The preschool locations provide full-day & part-day high quality preschool programs for children ages 2.9 to 4-years old, with early learning and care from 7:30 a.m. to 5:30 p.m., Monday through Friday year-round. They offer TK after-care from 1:00 p.m. to 5:00 p.m. Call to enroll your child at (805) 524-8311.
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Photos courtesy https://www.blog.fillmoreusd.org/preschool-blog/2025/1/20/sierra-preschool-open.
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Pictured right is Ms. Tiffany leading music and movement with preschool students at Sierra Preschool which recently re-opened their doors and enrolled preschool age students. Teachers Ms. Liz (site-lead) and Ms. Tiffany held a welcome night for families before the re-opening. The preschool locations provide full-day & part-day high quality preschool programs for children ages 2.9 to 4-years old, with early learning and care from 7:30 a.m. to 5:30 p.m., Monday through Friday year-round. They offer TK after-care from 1:00 p.m. to 5:00 p.m. Call to enroll your child at (805) 524-8311.

Courtesy https://www.fillmoreca.gov/CivicAlerts.aspx?AID=181.
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https://www.fillmoreca.gov/CivicAlerts.aspx?AID=181

Posted on: January 17, 2025

As we reach mid-January, Fillmore has experienced little to no rain this season. With what appears to be a dry winter ahead, conserving water is critical to protecting this valuable resource for our community.

Tips for Conserving Water at Home and in the Yard

Inside the Home:

Turn off the tap while brushing your teeth, shaving, or washing hands to save water.

Fix leaks in faucets, toilets, and pipes. Even a small drip can waste gallons of water daily.

Run full loads in your dishwasher and washing machine to maximize water and energy efficiency.

Install water-efficient fixtures such as low-flow showerheads and faucets to reduce water usage.

Reuse water when possible. For example, collect water from rinsing vegetables and use it to water plants.

In the Yard Water your lawn early in the morning or late in the evening to minimize water loss due to evaporation.

Adjust sprinklers to avoid overwatering and prevent water from running off onto sidewalks or streets.

Consider using a drip irrigation system to target plants directly and reduce water waste.

Replace your lawn with native or drought-tolerant plants that require less water and thrive in dry conditions.

Use mulch around plants to retain soil moisture and reduce the need for frequent watering.

Why Conservation Matters

Taking simple steps to conserve water can have a significant impact, especially during dry conditions. Every small change in our daily habits helps to protect this essential resource for future generations.

Learn More

For additional water-saving tips and resources, visit Save Our Water California. Let’s work together to conserve water and ensure a sustainable future for Fillmore and beyond.

The Fillmore Lions Club has announced their 2024-25 Peace Poster Contest winners. Pictured above (l-r) for Year 2024-25 are First Place: Gabriella Lopez, Second Place: Victoria Topete (Mom shown in picture), and Third Place: Camilla Herrera. All winners are in the 8th grade. Photo credit Fillmore Lions Club.
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The Fillmore Lions Club would like to announce the winners of the 2024-25 Peace Poster Contest. This contest involved the art class students from Fillmore Middle School.

Lions Club International stated: “This contest has been conducted for over three decades, Lions clubs around the globe have been sponsoring a very special art contest in schools and youth groups. Creating peace posters gives children everywhere the chance to express their visions of peace and inspire the world through art and creativity. The 2024-2025 contest was titled “PEACE WITHOUT LIMITS”. For peace to be anything more than a possibility, we need to make it a priority. This year, we asked our young students to create a poster that speaks to our world’s infinite potential for kindness once we commit to pursuing the idea of peace without limits.”